Trader Arrival Information - Oxford
HOW TO GET THERE
Address: St Aldate's, Oxford OX1 1BX
Please allow for extra travel time as traffic and the one way system in Oxford can be very difficult.
You can find out more information on how to get there at:
SET UP TIMES
08:00am
Doors open to traders. You have two hours for all loading and setting up. Tables may not be set up in advance but will be there waiting for you to grab.
09:00am
Cut off arrival time for traders. It’s not enough time to get your stall set up before the fair opens*
10:00am
Doors open to customers.
4:00pm
Close of event. Traders must not start packing away before this time. Please pack away your own table.
5:00pm
Exit time. Any traders still in the building will get a fine from the venue (our venues charge per hour)
Traders must be ready by opening time and not start packing away until closing time. It makes the whole event seem unprofessional and isn’t fair on customers. If the event isn’t set up on time, we can’t open as it contravenes our risk assessment and voids our insurance.
LOADING
There are loading restrictions on St Aldates until 9.30am and between 4-8pm. Blue Boar Street is at the side of the venue however this is a narrow one way street to the right hand side of the venue. If you unload here, It is very important that no one blocks the gates on the other side. We do not recommend unloading here as people will get blocked in which causes issues.
You will need to unload your car quickly and move your car to park as quickly as possible. We will have someone available to watch peoples stock.
DO NOT UNLOAD AND TAKE IT UPSTAIRS UNTIL YOU HAVE MOVED YOUR CAR.
This takes up room outside the venue and prevents other traders from being able to unload. We strongly recommend if you are in a pair for one to stay with your products and set up and the other to go park.
The event is on the first floor. There is a lift and the venue do have a couple of cages. Please don’t hog these and let as many people get a load in with them as possible.
When you pack down remember no cars are allowed to the front between 4pm-8pm. The best thing to do is pack up your stall and move your stock downstairs into the entrance foyer and then pull your car round to load in as quickly as possible. Please don’t pull your vehicle up and then leave it there while you pack up – let other traders who have packed up first get closer to the loading exit.
If at all possible we recommend being dropped off and picked up for the event for a smoother load in and out.
PARKING
There is no parking provided with the venue. There is a £6 all day car park at the College near to the venue (City of Oxford College, Oxpens Road, Oxford, Oxfordshire, OX1 1SA).
It is opposite the ice rink and about a 5-10 minute walk back to the venue. However it doesn't open until 8:45am and it closes at 5:30pm though so make sure you collect your car before then so you don’t get your vehicle locked in.
There is also parking at Oxpens car park but this is more expensive (6-12 hours is £21.50) however is open for 24 hours so there is no parking limit.
There are 5 park and rides in Oxford that will take you into the centre. We recommend using these if you don't have a lot of items and are able to carry/wheel them around in one trip.
More options and information can be found on Parkopedia:
TABLES
You will need to bring your own table(s) unless you have bought one in advance when you booked the stall. Do NOT use a pasting table (these are not strong enough and may collapse during the event).
If you have hired a table you must put away your own table. Anyone that leaves their table may not be invited back. If you require help, please ask the fair manager who will be happy to help.
PROMOTION
As always, the event has been heavily advertised but we always appreciate any extra promotion, particularly on social media. Please tag us in any posts that you share about the event and we will repost where possible.
You can use the Facebook event page to invite local friends and fans, and share photos of the items you will be bringing.
WHAT TO BRING
You can bring tablecloths, mirrors, banners, flyers and business cards. Every item must be labelled with the price. Have a safe place to keep your valuables and money, preferably on your person.
We recommend bringing your own chair as these are not guaranteed at our events.
Access to power is not always available and is at the venue’s discretion. If you would like power, please let us know in advance and we will try to position your stall near a socket. Bring an extension cord and some tape/matting to cover any loose wires. Your electrical devices must be PAT tested.
Please only bring the products as you have described in the application form. Stallholders may not bring different items unless they have received approval from the Craft & Flea team.
We do not allow: real fur; mass produced items; or items that may be seen as offensive.
FLOORPLAN
The floor plan will be sent out on the Thursday or Friday before the event. If you don’t receive the floor plan, don’t worry – the event manager will be able to direct anyone who is unsure of location.
The floor plan is subject to change on the day. Stallholders cannot request specific locations – we rotate the floor plan in the interest of fairness to everyone. Please do not take a table if you haven’t already paid for one.
If you haven’t hired a table and are bringing your own you will find a gap – speak to the event manager if you have any questions or problems.
FOOD & DRINK SELLERS
Food and drink sellers must have already emailed copies of food hygiene
certificates, public liability insurance, risk assessment and other relevant documentation. You will not be able to trade on the day if you have not sent these to the office. You must display allergen information on your stall at the event.
Happy Trading!
The Craft & Flea Team