Trader Arrival Information - Swindon
HOW TO GET THERE
Address: Steam Museum, Fire Fly Avenue, Swindon, SN2 2TA
SET UP TIMES
9:00am
Doors open to traders. You have two hours for all loading and setting up. Tables may not be set up in advance but will be there waiting for you to grab.
10:00am
Cut off arrival time for traders. It’s not enough time to get your stall set up before the fair opens*
11:00am
Doors open to customers.
5:00pm
Close of event. Traders must not start packing away before this time. Please pack away your own table.
6:30pm
Exit time. Any traders still in the building will get a fine from the venue (our venues charge per hour).
Traders must be ready by opening time and not start packing away until closing time. It makes the whole event seem unprofessional and isn’t fair on customers. If the event isn’t set up on time, we can’t open as it contravenes our risk assessment and voids our insurance.
LOADING
Access to the venue is on Firefly Avenue where we can load in straight into the Great Western Hall, where the event will take place.
There is a barrier with access to a car park (you cannot park here) you need to press the buzzer and give the password which is: LUDFORD HALL
Do not leave your car in this car park, you cannot leave it here.
The venue have said there is a small step into the venue but that it is more or less flat, but please be mindful of this.
After you have unloaded you need to park your car.
PARKING
There is no on site parking at this venue. Do not leave your car in the car park where you unload, anyone doing so will be asked to move it and may not be invited back to trade.
The nearest car park is the North Car Park in the Swindon Designer Outlet, approx 5 minutes walk away.
There is also the west car park but North Car Park is closest.
There is more information on this on the Steam Museums website below and also a google maps image below.
More options can be found on Parkopedia.
TABLES
You will need to bring your own table(s) unless you have bought one in advance when you booked the stall. Do NOT use a pasting table (these are not strong enough and may collapse during the event.
If you have hired a table you must put away your own table. Anyone that
leaves their table may not be invited back. If you require help, please ask the fair manager who will be happy to help.
PROMOTION
As always, the event has been heavily advertised but we always appreciate any extra promotion, particularly on social media. Please tag us in any posts that you share about the event and we will repost where possible.
You can use the Facebook event page to invite local friends and fans, and share photos of the items you will be bringing.
WHAT TO BRING
You can bring tablecloths, mirrors, banners, flyers and business cards. Every item must be labelled with the price. Have a safe place to keep your
valuables and money, preferably on your person.
We recommend bringing your own chair as these are not guaranteed at our events.
Access to power is not always available and is at the venue’s discretion. If you would like power, please let us know in advance and we will try to position your stall near a socket. Bring an extension cord and some tape/matting to cover any loose wires. Your electrical devices must be PAT tested.
Please only bring the products as you have described in the application form. Stallholders may not bring different items unless they have received approval from the Craft & Flea team.
We do not allow: real fur; mass produced items; or items that may be seen as offensive.
FLOORPLAN
The floor plan will be sent out on the Thursday or Friday before the event. If you don’t receive the floor plan, don’t worry – the event manager will be able to direct anyone who is unsure of location.
The floorplan is subject to change on the day. Stallholders cannot request specific locations – we rotate the floor plan in the interest of fairness to everyone. Please do not take a table if you haven’t already paid for one.
If you haven’t hired a table and are bringing your own you will find a gap – speak to the event manager if you have any questions or problems.
FOOD & DRINK SELLERS
Food and drink sellers must have already emailed copies of food hygiene
certificates, public liability insurance, risk assessment and other relevant documentation. You will not be able to trade on the day if you have not sent these to the office. You must display allergen information on your stall at the event.
Happy Trading!
The Craft & Flea Team