Trader Arrival Information - Colchester Charter Hall

HOW TO GET THERE

Address: Charter Hall, Colchester Leisure World, Cowdray Ave, Colchester CO1 1YH

SET UP TIMES

09:00am

Doors open to traders. You have two hours for all loading and setting up. Tables may not be set up in advance but will be there waiting for you to grab.

10:00am

Cut off arrival time for traders. It’s not enough time to get your stall set up before the fair opens*

11:00am

Doors open to customers.

4:00pm

Close of event. Traders must not start packing away before this time. Please pack away your own table.

5:30pm

Exit time. Everyone must be out before the evening service begins at 17:30.

Any traders still in the building will get a fine from the venue.

Please take all rubbish with you at the end. The venue hire doesn’t cover cleaning charges in order to keep the pitch fees as low as possible.

Tables may not be set up in advance but will be there waiting for you to grab if needs be.

Traders must be ready by opening time and not start packing away until closing time. It makes the whole event seem unprofessional and isn’t fair on customers. If the event isn’t set up on time, we can’t open as it contravenes our risk assessment and voids our insurance.

LOADING

This is a new venue for us - please check back here later for more information.

PARKING

Leisure World car park:

There are 400 parking spaces, including accessible parking spaces, available at Charter Hall. Please note that this is shared with neighbouring businesses and is first come, first served.

Leisure World Car Park uses MiPermit, Location number 737941. You can pay for parking in advance using: secure.mipermit.com/northessex/Account/PayAndStayAdd.aspx

The MiPermit webpage below includes a user guide on how to download and use the MiPermit app: north.parkingpartnership.org/mipermit/

Alternatively:

Send an SMS to 61600 with the word PARK and your vehicle registration number. For example: “PARK T123EST” The automated system will call you back and ask for the car park location number (737941) and your payment card details. Existing SMS Customers Send an SMS to 61600 with the word PARK, location number (737941) and duration in hours or minutes. For example: “PARK 737941 3hrs”

Or you can call 0345 505 1155 (Automated telephone service). Calls will cost the standard national rate set by your mobile network provider. You will be asked for the following: • Car park location number: 737941 • Stay duration in hours or minutes • Your vehicle registration number

More options can be found on Parkopedia below.

PARKOPEDIA

TABLES

Tables are not included in your pitch fee. If you have not hired a table in advance there will not be one waiting for you.

Please ensure that you do not exceed the pitch size you have purchased. There are 3 pitch sizes available: 3ft x 6ft, 6ft x 6ft and 12ft x 6ft.

The floor plan is subject to change on the day. Stallholders cannot request specific locations – we rotate the floor plan in the interest of fairness to everyone.

When you arrive on the day there will be tables out for traders who paid for them. Please do not take one of these if you haven’t already paid for one. If you haven’t hired a table and are bringing your own you will find a gap – speak to the event manager if you have any questions or problems.

PROMOTION

As always, the event has been heavily advertised but we always appreciate any extra promotion, particularly on social media. Please tag us in any posts that you share about the event and we will repost where possible.

You can use the Facebook event page to invite local friends and fans, and share photos of the items you will be bringing.

FACEBOOK EVENTS

INSTAGRAM

WHAT TO BRING

You will need to bring your own table(s) unless you have bought one in advance when you booked the stall. Please do NOT bring a pasting table as they are likely to collapse.

You can bring tablecloths, mirrors, banners, flyers and business cards. Every item must be labelled with the price. Have a safe place to keep your valuables and money, preferably on your person.

Access to power is not always available and is at the venue’s discretion. If you would like power, please let us know in advance and we will try to position your stall near a socket. Bring an extension cord and some tape/matting to cover any loose wires. Your electrical devices must be PAT tested.

Please only bring the products as you have described in the application form. Stallholders may not bring different items unless they have received approval from the Craft & Flea team.

We do not allow: real fur; mass produced items; or items that may be seen as offensive.

FLOORPLAN

The floor plan will be sent out on the Thursday or Friday before the event. If you don’t receive the floor plan, don’t worry – the event manager will be able to direct anyone who is unsure of location.

The floor plan is subject to change on the day. Stallholders cannot request specific locations – we rotate the floor plan in the interest of fairness to everyone. Please do not take a table if you haven’t already paid for one.

If you haven’t hired a table and are bringing your own you will find a gap – speak to the event manager if you have any questions or problems.

FOOD & DRINK SELLERS

Food and drink sellers must have already emailed copies of food hygiene
certificates, public liability insurance, risk assessment and other relevant documentation. You will not be able to trade on the day if you have not sent these to the office. You must display allergen information on your stall at the event.

Happy Trading!

The Craft & Flea Team